North Belle Vernon

Title: Borough Secretary

Position Type: Part time, salaried, exempt | 30 hours per week expected
Location: North Belle Vernon Borough Office, Pennsylvania
Reports to: Borough Council through its designated supervisory representative

Salary Range: $39,000 to $42,000

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Download Job Description >

Interested applicants are encouraged to apply online here >

OR deliver your resume to the borough building located at 503 Speer Street North Belle Vernon, PA 15012. 

For questions about the position or application process, please email Cody Ambrose at codyambrose@nbvborough.us. Employment inquiries will not be handled by phone. Applications will be reviewed until the position is filled.

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Position Summary

The Borough Secretary coordinates daily municipal office operations, supports Borough Council, and provides professional, courteous service to residents. The position manages official records and assigned financial, payroll, pension and compliance responsibilities while coordinating with employees, elected officials and professional advisers.

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Essential responsibilities

• Office administration and resident service: Manage daily office operations, telephone calls, correspondence, resident inquiries, permit intake and supply purchasing. Maintain organized files and efficient office procedures.

• Council support and public records: Prepare meeting agendas and materials, coordinate required notices, attend meetings and prepare minutes. Maintain official Borough records in accordance with applicable retention and public access requirements.

• Financial administration: Receive and record revenues, prepare deposits, administer payroll and related filings, support budget preparation, and process authorized payments. Maintain accurate records for Borough funds, tax remittances and designated accounts.

• Bookkeeping oversight: Oversee designated bookkeeping support responsible for invoice entry, check preparation and monthly financial reports, ensuring accuracy, timeliness and compliance with Borough procedures.

• Pension and personnel administration: Administer assigned police and nonuniformed pension responsibilities, including required reporting, contributions, retirement documentation and audit support. Maintain confidential personnel records and coordinate benefits matters with appropriate advisers.

• Reporting and compliance: Prepare required municipal reports and maintain supporting records for audits, grants, loans and bonds. Coordinate submissions and deadlines with government agencies and the Borough’s professional advisers.

• Refuse, property and recreation administration: Maintain refuse billing and delinquency records, coordinate collection documentation, prepare municipal account certifications, and administer park rental records and related receipts.

• Additional responsibilities: Perform other related duties as assigned by Council or its designated supervisor, within the position’s lawful authority. Communicate workload concerns and recommend improvements to office operations.

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Minimum Qualifications

• High school diploma or equivalent.

• Proficiency with Microsoft Word, Excel and Outlook, or comparable office software.

• Knowledge of general office procedures, recordkeeping and basic bookkeeping.

• Strong organizational, communication and mathematical skills, with attention to accuracy and deadlines.

• Ability to work independently, handle confidential information and provide courteous public service.

• Ability to learn municipal requirements and attend required meetings and hearings.

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Preferred Qualifications

College coursework or a degree in business, accounting, public administration or a related field; experience in municipal government, office administration, bookkeeping, payroll or financial reporting; and familiarity with QuickBooks, pensions, grants or audits.

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Work Schedule

This position generally works Monday, Tuesday, Wednesday and Friday from 9 a.m. to 3 p.m., and Thursday from 11 a.m. to 5 p.m. Attendance is required at regular Council meetings on the second Tuesday of each month at 6:30 p.m., with working hours adjusted that day. Additional meetings, hearings and audits may require approved schedule adjustments. Public office hours are designated within the working schedule, with remaining time reserved for administrative responsibilities.

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Work Environment and Authority

Work is primarily office-based and involves computer use, public interaction and attendance at meetings, hearings and audits. Essential functions may be performed with reasonable accommodation.

The Secretary implements Council policy and acts within delegated authority. Formal appointments and signing authority are established separately.

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Summary of Benefits

Benefits include paid federal holidays, paid time off and paid sick leave. Optional vision, dental and life insurance is available with premiums paid fully by the employee.

PTO and sick leave eligibility begins after successful completion of a 90-day probationary period. Optional insurance is subject to plan eligibility and enrollment requirements.

 

North Belle Vernon Borough is an equal opportunity employer.

This description summarizes the position and may be revised to reflect operational needs. It does not create an employment contract.

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Download Job Description >

Interested applicants are encouraged to apply online here >​

OR deliver your resume to the borough building located at 503 Speer Street North Belle Vernon, PA 15012. 

For questions about the position or application process, please email Cody Ambrose at codyambrose@nbvborough.us. Employment inquiries will not be handled by phone. Applications will be reviewed until the position is filled.